Procurement Officer

1. JOB PURPOSE
To oversee and manage the timely procurement of goods, services, and works, ensuring efficient operations and the continued success of the company.

2. KEY RESPONSIBILITIES
Procurement Management

Conduct market research to identify and assess potential suppliers.
Compare and evaluate offers from vendors to select the best options.
Negotiate favorable contract terms, including pricing and delivery schedules.
Monitor orders to ensure timely delivery and compliance with agreed-upon terms.
Review and assess the quality of purchased goods and services.
Record order details (such as vendor, quantities, and prices) into internal systems.

Record Keeping

Maintain accurate and up-to-date records of all procurement activities, including product details, delivery schedules, and invoices.

Reporting

Prepare regular procurement reports (weekly, monthly, quarterly), including analysis of costs and other relevant data.

Performance Management

Supervise the development of departmental work plans, contributing to performance reviews and staff appraisals.

Supervision & Resource Management

Manage and allocate human, financial, and material resources effectively to meet organizational goals.

Inventory & Stock Management

Monitor stock levels, assess inventory needs, and place orders as necessary to maintain optimal stock.

Other Responsibilities

Perform additional duties as assigned by the Supervisor to support the department’s objectives.

3. KNOWLEDGE AND SKILLS REQUIREMENTS

Full Grade 12 School Certificate

Professional Qualifications:

Diploma in Purchasing and Supplies (CIPS)

Minimum Relevant Pre-Job Experience: 2 years

4.    ATTRIBUTES

Degree in Purchasing and supply, Business Management or a similar field preferred.

Proficiency in Microsoft Office and purchasing software.

Strong communication and negotiation skills.

Good analytical and strategic thinking skills.

Supervisory and management experience.

Attention to detail.

Registered Member of the Zambia Company of Purchasing and Supply