Administrative Assistant Intern

HRLeverage Zambia Limited is seeking a highly motivated Administrative Assistant Intern to provide essential support to the organization’s daily operations. This role offers a valuable learning experience in a professional environment, making it ideal for fresh graduates looking to gain practical skills. Men are encouraged to apply to promote gender balance within the workplace.

Key Responsibilities:

Maintain a clean and organized office environment.
Monitor and manage office supplies, ensuring timely replenishment.
Coordinate office maintenance and repair activities.
Assist in scheduling meetings, appointments, and events for staff and management.
Handle incoming and outgoing correspondence, including emails and postal mail.
Prepare and edit documents, reports, and presentations as needed.
Maintain and organize both electronic and physical filing systems.
Act as the first point of contact for visitors, providing necessary information and assistance.
Manage and respond to general inquiries via phone, email, and in person.
Accurately enter and maintain data in organizational databases and spreadsheets.
Assist in planning and coordinating events, workshops, and training sessions.
Provide logistical support for company meetings and events.
Assist in tracking expenses and managing petty cash.
Collaborate with the finance team to ensure accurate record-keeping.

Qualifications:

High school diploma or equivalent (additional training or qualifications in office administration is a plus).
Recent graduates are encouraged to apply; no prior experience required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent verbal and written communication skills.
Strong organizational skills with the ability to multitask and prioritize.
Detail-oriented with a commitment to accuracy.